Privacy Policy
Namikibashi High School (“we,” “us,” or “our”) is committed to safeguarding your privacy and the security of your personal data. This Privacy Policy is intended to inform you of how we collect, use, share, and protect your personal information when you visit our website (namikibashi-hs.com), interact with our services, and communicate with us. We take the protection of your personal data seriously and comply fully with applicable privacy regulations, including the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and other data protection laws.
1. Commitment to Privacy and Data Protection
We are dedicated to maintaining the privacy and protection of all visitors to namikibashi-hs.com. Our data handling procedures conform to recognized standards of security and ethical responsibility. We ensure all reasonable precautions are taken to safeguard your personal data from unauthorized access, processing, or disclosure.
2. Scope of Policy and Data Controller Role
This Privacy Policy applies to all personal data collected through the website namikibashi-hs.com and associated services that reference or link to this notice. Namikibashi High School is the data controller with respect to the processing of personal data under applicable data protection laws. All inquiries regarding this policy or data processing practices should be directed to [email protected].
3. Categories of Data Processed
We may process the following types of personal data:
a. Usage Data:
Includes IP address, browser type and version, visited pages, time and date of visit, session duration, and referring URLs. This data is used to analyze website usage for security and performance optimization.
b. Account Data:
Includes your full name, email address, phone number, mailing address, and login credentials. This data is collected upon account registration or application through our platform.
c. Profile Data:
Includes preferences, interests, prior engagements with the site, language settings, and activity patterns to personalize your experience and provide tailored services.
d. Communication Data:
Includes enquiries, support correspondence, feedback, surveys, and contact history when you reach out to us by email or our contact forms.
e. Technical Data:
Includes device type, operating system, browser settings, screen resolution, and other system configurations collected through automated technologies like cookies and server logs.
f. Transaction Data:
Includes payment details, order history, billing information, and delivery addresses for the purpose of processing service-related transactions.
g. Preference Data:
Includes marketing and communication preferences, promotional consent status, content engagement, and interest in specific services or offerings.
4. Legal Bases for Processing
We rely on the following lawful bases to process your personal data:
– Consent: When you opt-in to receive marketing communications or submit forms.
– Contractual Necessity: To fulfill services requested by you or for account management.
– Legal Obligation: To comply with applicable financial or regulatory obligations.
– Legitimate Interests: For website integrity, fraud prevention, service improvement, and communication analysis, provided those interests are not overridden by your rights.
5. Your Rights
Under GDPR and CCPA, you are entitled to the following rights:
– Right of Access: Obtain confirmation of whether your personal data is being processed and access a copy of your data.
– Right to Rectification: Request correction of inaccurate or incomplete personal data.
– Right to Erasure: Request deletion where data is no longer necessary, or consent is withdrawn.
– Right to Restrict Processing: Request limitation of data processing under specific legal conditions.
– Right to Data Portability: Receive a structured and commonly used format of your personal data for portability to another controller.
To exercise these rights, contact us at [email protected]. We will respond promptly and in accordance with applicable law.
6. Security Measures
We employ comprehensive security protocols to protect your personal information. These include TLS/SSL encryption, role-based access controls, regular security audits, firewall infrastructure, secure coding practices, two-factor authentication (where appropriate), offsite backups, and data privacy training for staff who access restricted data.
7. International Transfers
Your personal data may be transferred to and processed in jurisdictions outside the European Economic Area (EEA) or California where data protection standards may differ. In such cases, we implement appropriate safeguards, including Standard Contractual Clauses, to ensure adequate protection in line with GDPR and CCPA requirements.
8. Data Retention
We retain your personal data only as long as necessary for the purposes outlined below:
– Usage and Technical Data: Retained for up to 13 months for analytics and system troubleshooting.
– Account and Profile Data: Retained for the duration of the account and up to 6 months after closure.
– Transaction Data: Retained for a minimum of 7 years to comply with financial regulations.
– Communication Data: Kept for 2 years for customer service improvement and conflict resolution.
– Preference Data: Maintained until you update preferences or withdraw consent.
After these periods, data is securely deleted or anonymized unless legal obligations require extended retention.
9. Cookie Policy
Our website uses cookies and similar tracking technologies to enhance user experience and monitor website performance. Cookies used include:
– Essential Cookies: Required for proper website functionality and user authentication.
– Functional Cookies: Support user preferences, such as language and layout settings.
– Analytics Cookies: Gather statistical data on how visitors interact with the site.
– Performance Cookies: Measure and improve the speed and responsiveness of our services.
10. Cookie Management & Regulatory Compliance
In compliance with GDPR and CCPA, users are provided with a cookie consent banner on their first visit to namikibashi-hs.com. You may manage your cookie preferences or withdraw consent at any time through our Cookie Settings panel or by adjusting your browser settings. California residents may also opt-out of the sale or sharing of personal information by clicking “Do Not Sell My Personal Information” on our website footer.
11. Protection for Children Under Age 13
We do not knowingly collect personal information from children under the age of 13. If we discover that we have inadvertently gathered personal data from a child under the age of 13 without verified parental consent, we will promptly delete such data. If you believe a child has submitted information to us, please contact [email protected].
12. Policy Updates and Notifications
We may revise this Privacy Policy from time to time to reflect system updates or changes in legal requirements. We encourage you to review this policy periodically. Where material changes occur, a prominent notice will be displayed on namikibashi-hs.com or communicated directly to your registered email.
13. Contact Us
If you have any questions, concerns, or complaints regarding our privacy practices, or if you wish to exercise your data protection rights, you may contact us at:
Email: [email protected]
Website: https://namikibashi-hs.com
We are committed to complying fully with privacy laws and upholding the integrity of your personal information. Please do not hesitate to reach out with any concerns relating to privacy, data use, or this Privacy Policy.